Power Grid Corporation invites application for conducting Internal audit from CA/CMA firms (Read Tender Document)

Power Grid Corporation of India Limited (POWERGRID), a Government of India Enterprise, invites Expression of Interest (EOI) from reputed Indian Chartered / Cost Accountant Firms (Partnership / Limited Liability Partnership) for empanelment as Internal Auditors for the years 2020-21, 2021-22 and 2022- 23.    

Power Grid Corporation invites application for conducting Internal audit from CA/CMA firms (Read Tender Document)

Application for EOI must be submitted online on the portal on or before 11:00 hrs on 11.06.2020. The portal will not allow submission of application beyond due date and time as specified.

TERMS OF REFERENCE OF INTERNAL AUDIT 

The terms and conditions for conducting Internal Audit in POWERGRID are indicated hereunder:-

Internal Audit shall be conducted in 2 phases (Phase – I covering April to September  and Phase – II covering October to March). The commencement of Phase – I audit will be on/around 16th September and Phase – II will be on/around 15th March and the reports for Phase – I & II are to be submitted by 14th October and 12th April respectively. In  case of Internal Audit of Commercial Department-‘CC (Part-II)’, the Audit shall be conducted on quarterly basis (4 times a year). The commencement of quarterly audit shall commence by 20th of the last month of the quarter and reports are to be submitted by 10th of the subsequent month.

empanelment of chartered accountants

AUDIT TEAM

Auditors should deploy suitable teams for undertaking the audit, after a thorough perusal of the requirements of the appointment letter, terms and conditions contained therein  and the Detailed Guidelines for  Internal Audit, ensuring  that the size of the audit team is commensurate with the size of the auditee unit and the volume of work involved. The Head of Finance/ Site-in-charge of the Unit will coordinate with the Audit Team for smooth functioning of the audit.

It should be ensured that the audit team is headed at all times by a Chartered Accountant/ Cost Accountant (who may be a Partner) with CISA/DISA. A minimum number of man-days are needed to be devoted at site by the Firm / LLP in each phase of audit. These are specified unit-wise in Annexure – E.

2 AUDIT REPORT 

The auditor should give report for each Phase as per the requirement of Annexure-C. 

3 AUDIT FEE & MINIMUM MANDAYS PER PHASE 

The Audit fees will be decided by the Management based on the man-days requirement. The indicative man-day rates are as under:

  1. Partner: INR 6,600/- per man-day
  2. Qualified Assistants: INR 5,280/- per man-day
  3. Assistant: INR 3,300/- per man-day

The management however reserves the right to revise the rates. The Tentative list detailing Audit fees and Minimum Man-days per Phase of audit for each unit/station are given in Annexure – E.

The Audit Team including Partners will be provided Food, Lodging, Travelling and Local Transportation by the Company free of cost. In case the same is not provided by POWERGRID then TA, local conveyance and accommodation expenditure shall be reimbursed by POWERGRID through respective Regions. However, the Auditors will have to get the Certificate from respective Units / Regions that the accommodation in Company’s Transit Camp could not be provided to them.

The reimbursement towards TA/DA, local conveyance and accommodation will be as per POWERGRID TA Rules. For the purpose of eligibility for TA/DA,  local conveyance and accommodation, the partners of the Firm / LLP will be considered equivalent to Chief Manager (Pre-Revised: E-6) and other audit staff will be considered equivalent to AO (Pre-Revised: E-2A) of the Company.

GST as applicable will be paid extra as per GST Act.

4.PAYMENT  OF AUDIT FEES 

The Firm / LLP shall be eligible to 50% of the audit fee in each phase. In case of CC(Part-II)-Commercial department audit, the Firm / LLP shall be eligible for 25% fee after each quarterly audit. The audit fee shall be released only after submission of report for that phase/quarter followed by the bill along with ‘Attendance certificate’ issued by Head of  Finance of  the unit and all supporting evidences/documents required to process such bills.

MAJOR AREAS TO BE COVERED DURING THE INTERNAL AUDIT OF PROJECTS/ SUB-STATIONS/TL OFFICES AND OTHER AUDIT UNITS OF POWERGRID

Sl.No.             ITEM 

  1. Works including O&M contracts (Pre-award and Execution)
  2. Procurement & Works (Pre-award and Execution)
  3. Finance & Accounts Department including commercial
  4. Human Resources Department (HR Establishment)
  5. Stores
  6. Construction Equipment and Line material
  7. Transit Camp/Guest House
  8. Land & Building
  9. Operation & Maintenance of sub-station/Transmission Line
  10. Review of implementation of System and procedures of the company
  11. Testing of the Internal Control / Internal Financial Controls (IFC).

Detailed guidelines / Scope of Audit for the above areas will be given at the time of appointment.

POWERGRID maintains Books of Accounts as required under the applicable regulations. The Company’s Books of Accounts are maintained as per IND – AS in SAP ERP system. The Accounts of the company are prepared projects wise, profit centre wise. The accounting and operations are recorded and controlled based on profit centre(s). The key Modules in operation are as under:

Functional Department SAP Modules
Corporate Planning/Corporate Monitoring Group Projects System (PS)
Finance Finance(FI)/Controlling(CO)/Treasury Management(TRM)
Human Resources HR including Payroll/(HCM)
Contract Service and Material

Management

Material Management(MM)/Supplier Relation Management

(SRM)

Engineering Plant Maintenance(PM)/Quality Management(QM)
Commercial/Business Development Division Sales &Distribution(SD)
Telecom Sales &Distribution(SD)/Supplier Relation

Management(SRM)

Information Technology SAP Basis/ ABAP

Further information on design and implementation of SAP  Modules  shall be shared at the time of appointment.

LISTS OF UNITS, THEIR LOCATION, MINIMUM MAN-DAYS FOR AUDIT AND AUDIT FEES 



 

Sl.

No.

 

 

Tentative Units for 2020-21

 

No. of Units

Man-Days  

Tentative Fees (INR)

 

Partners

Qualified Assistants  

Assistants

1 CC- Gurgaon [Other than Finance Commercial] 1 7 20 27 240,900
2 CC- Gurgaon  (Commercial) Quarterly audit of complete Commercial Deptt.  Including Finance Commercial Deptt., revenue recognition, billing, debtors reconciliation, petition filling and

action on legal cases e.t.c.

1 7 20 27 240,900
3 CC(Except Fin)- viz. Contract services , Material Management and Stores, HR , Administration, HRD, Guest Houses, LAW, CSR, IT , ERP, NTAMC, BDD , CORPORATE COMMUNICATION, IB, PI &JV,

Smart Grid, Asset Management, ESMD, & CC (Tele-Katwaria Sarai), Tech. Development including Lab

2 7 20 27 240,900
4 NRHQ-I, GIS Gurgaon, Manesar

,   Neemrana,    Kotputli , Bhiwadi, Bahadurgarh

7 7 21 28 249,480
5 Meerut, Koteshwar, Roorkee, Baghpat, Saharanpur,

Dehradun, Rishikesh Guest House, Koteshwar Extn Const. Office, Realingement of 765 kV Tehri- Meerut TL Ckt-I and Ckt-II at Meerut

-Const. Office, Dadri, Mandola

11 7 21 28 249,480
6 Maharanibagh S/stn, Maharanibagh Telecom,                                 Jhatikara, Ballabhgarh, Tuglakabad, Dwaraka, Hisar, Jind, Bhiwani, Sonepat, Sikar 11 7 21 28 249,480
7 Jaipur office, Bassi, Kota, Kankroli, Bhinmal, Jaipur South, Ajmer, Chittorgarh, Bikaner, Bhadala , Jodhpur S/s 11 7 21 28 249,480

CA JUNCTION INDIA

 

Sl.

No.

 

 

Tentative Units for 2020-21

 

No. of Units

Man-Days  

Tentative Fees (INR)

 

Partners

Qualified Assistants  

Assistants

8 NRHQ-II, Wagoora ( including Baramula TLM), Kishenpur, Samba, New Wanpoh, Batot TLM & TLC, Baramula TLC, Narwal (including Jyotipuram TLM) 8 8 22 30 267,960
9 Jalandhar, Amritsar, Ludhiana,  Moga, Patiala, Malerkotla, Bhatinda TLC, Sarna TLM, Nurpur  & Banikhet TLM, Kurukshetra,

Chamba

11 7 21 28 249,480
10 Panchkula, Banala, Hamirpur, Kaithal, Abdullapur, Fatehabad, Nalagarh, Panipat TLM & TLC( including Meerat TLM), Chandigarh Telecom, Chandigarh GIS const office, Solan (including Rampur & Sundernagar TLM) 11 7 21 28 249,480
11 NRHQ-III    ,    Bareilly,Bareilly-765 KV,Sitargunj,Pithoragarh,Jauljibi, Shahjahanpur 7 7 21 28 249,480
12 Allahabad (Including Mirzapur TLM), Allahabad Telecom, Rihand, Vindhyanagar, Fatehpur, Varanasi, Shakti Nagar TLM, Gorakhpur S/stn, Ballia (Including Azamgarh TLM), Lucknow-telecom 10 7 19 26 232,320
13 Agra, Mainpuri, Aligarh, Kanpur-400 kV, Kanpur-765 kV & GIS, ORAI, Raebareli, Lucknow- 400kV, Lucknow-765 kV, SohawaL 10 7 19 26 232,320
14 ERHQ-I (Including DMS Patna, JCP & Other consultancy at Patna) , Pusauli S/s, Ara S/s 3 5 15 20 178,200
15 Ranchi & JCP at Ranchi, Ranchi 765 KV S/s, Ranchi 400 KV S/s (Including Koderma TLM), Jamshedpur S/s, Chaibasa S/s, Daltonganj S/S , NOFN Ranchi 7 5 15 20 178,200
 

Sl.

No.

 

 

Tentative Units for 2020-21

 

No. of Units

Man-Days  

Tentative Fees (INR)

 

Partners

Qualified Assistants  

Assistants

16 Purnea S/s, Banka S/s (including Kahalgaon TLM), Kishanganj S/s, Lakhisarai S/s, Muzaffarpur S/s , Gaya S/s, Patna S/s, Chandwa S/s, Biharsarif S/s 9 5 13 18 161,040
17 ERHQ-II, Kolkata Telecom, Subhashgram, Behrampur(WB), Maithan, Durgapur, RAJARHAT 7 7 21 28 249,480
18 Siliguri, Malda, Birpara, New Melli, Binaguri, Dalkhola, Rangpo, Alipurduar, Farakka TLM, GANGTOK,              Comprehensive

Scheme for Sikkim

11 7 21 28 249,480
19 Bhubaneswar including laison office, Jeypore , Indiravati , Bolangir , Baripada, Bhawanipatna TLM, Cuttak TLM, Bhadrak TLM 8 6 16 22 196,680
20 Kaniha,       Rengali,                                Rourkela, Sundergarh, Angul, Nayagarh TLM, Berhampur TLM, Kishan Nagar TLM, Pandiabilli, Bhubaneswar Telecom, Keonjhar 11 6 16 22 196,680
21 NERHQ,       Nirjuli, Zero, Namsai, Roing, Tezu , Rangia TLM 7 7 21 28 249,480
22 Guwahati, Biswnath Chariali, Bongaigaon, Salakati, Dimapur, Imphal, Moriani,  Mokukchung, Misa, Guwahati telecom office,

Comprehensive Scheme for Arunachal Pradesh

11 9 25 34 303,600
23 Silchar, Haflong, Jiribam, Kumarghat, Aizwal, Badarpur, Melriat S/s, Kolasib Const. Office, Agartala TLM, Khlerihat, Balipara

(including Tezpur cons.)

11 7 21 28 249,480
24 WRHQ-I including TLM and Telecom , Bhadrawati, Wardha S/S, Seoni, Bramhapuri TLC & TLM , Gadchiroli TLC office 6 7 19 26 232,320
 

Sl.

No.

 

 

Tentative Units for 2020-21

 

No. of Units

Man-Days  

Tentative Fees (INR)

 

Partners

Qualified Assistants  

Assistants

25 Mumbai Laison Office, Mumbai Telecom, Padghe GIS S/S, Navi Mumbai GIS S/S, Nashik Telecom,

, Shirdi TLM, Aurangabad, Aurangabad TLM, Akola TLM

9 6 18 24 213,840
26 Kumhari S/S TLM & Telecom, Durg SS (Medasara) & TLM , Bhatapara SS &TLM , Bilaspur SS &TLM , Champa pooling S/S & HVDC, Korba SS & TLM, Kotra SS (Raigarh) 765 kV SS, Tamnar SS,

Raigarh 400 kV s/stn.& TLM

9 6 18 24 213,840
27 Pune Shikrapur765 kV GIS, Parli S/S & TLM (including Nanded TLM), Mapusa, Kolhapur, Solapur, Jalna TLC, Mehkar TLC, Pune Talgaon 400kV, Pune Telecom 9 6 18 24 213,840
28 WRHQ-II & Inspection office, Bhachau SS, Bhuj SS, Banaskatha SS, Surendranagar TLM office, Rajkot TLM office 6 7 19 26 232,320
29 Jabalpur S/s, Satna SS, Damoh SS, Jabalpur Pooling SS, Vindhyachal Pooling SS, Rewa SS, Birsinghpur TLM Office, Annupur TLM office, Sidhi TLM Office, Chattarpur TLM 10 7 19 26 232,320
30 Bhopal admin office, Bhopal POP, Indore SS, Khandwa SS, Rajgarh SS, Shujalpur SS, Itarsi SS, Gwalior SS, Bina SS, Betul SS 10 7 19 26 232,320
31 Vapi SS, Vapi Inspection Office, Navsari SS , Kala SS , Magarwada SS, Boisar SS, Nashik TL office, Waghodia SS, Dehgam SS, Pirana SS, Ahmedabad POP. , Radhanseda SS Cons, Radhanpur TLM office 13 7 19 26 232,320
32 SRHQ-I , Nagarjunasagar 400 kV SS,                    Nizamabad 765 kV S/stn.,Ramagundam                    telecom, Ramagundam TLM, Maheswaram

765 kV, Secunderabad Telecom, Warangal 400 kV s/stn.

8 8 22 30 267,960
 

Sl.

No.

 

 

Tentative Units for 2020-21

 

No. of Units

Man-Days  

Tentative Fees (INR)

 

Partners

Qualified Assistants  

Assistants

33 Vizag 400 kV & HVDC SS, Srikakulam 765 kV GIS , Vemagiri 765 kV GIS, Vijayawada 400 kV SS, Khammam 400 kV s/stn., Vijag Telecom, Vijaywada Telecom, Hyderabad 400 KV SS, Hyderabad

EDC, Hyderabad Lab

10 8 24 32 285,120
34 Kurnool, Munirabad , Gooty ,  Kadapa 400 kV & 765 kV SS , Nellore 400 kV SS, Nellore 765 kV SS, NP Kunta SS, Chittor TLM,

Raichur

9 8 22 30 267,960
35 SRHQ-II, Yelahanka, Bedadi, Somanhalli, Kolar, Somanhalli Telecom, Bangalore Telecom 7 7 21 28 249,480
36 Hassan,     Mysore,          , Hosur, Dharmapuri, Pavagada  SS, Naraendra , Hiriyur, Kudugi, Sirsi TLM,Tumkur, Hiriyur TLM, Belthangady TLM, Mallapur TLM,

Pugalur HVDC Const office Hebbal

14 7 21 28 249,480
37 Trichur SS, Trichur HVDC SS , Kochi,                                          Palakkad,

Thiruvananthapuram                                    , Kozhikode,Thiruvananthapuram Telecom,          Kochi                        Telecom,

Pathanamathitta TLM, Salem

10 7 19 26 232,320
38 Madurai, Udumalpet, Arasur , Karur, Karaikudi, Kovilpatti, ,Pugalur HVDC SS, Tirunelveli SS, Tirunelveli GIS, Coimbatore

Telecom

10 7 19 26 232,320
39 Sriperumbudur, Puducherry SS, Puducherry            Smart            Grid, Kalivanthapattu,                             Tiruvalam (Vellore), Trichy, Ariyalur (Nagapattinam), Chennai Telecom, Chennai Laison                           office, Kalivanthapattu TLM, Neyveli TLM 11 7 21 28 249,480
TOTAL 337 268 769 1037  

9,251,220

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